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JOB SUMMARY:
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Under the direction of the presiding Judge of the Trial Court and Trial Court Administrator, the Court Services Director/Chief Deputy Clerk is responsible for all administrative aspects related to the operations of Court Services Division. These responsibilities include, assuring compliance with Court Rules and State statutes, policies and procedures. Directs program activities, develops, recommends and implements policies and procedures to ensure maximum service delivery. Provides leadership and direction to administrative support staff in areas of expertise.
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EXAMPLES OF DUTIES:
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Essential Duties:
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Develops and implements goals, objectives, policies, procedures and work standards for Court Services.
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Planning, directing and reviewing the work of others and training others in work procedures.
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Applicable federal, state and local laws and regulations.
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Prepares the Court Services operational budget, monitors expenditures, justifies and authorizes line item transfers. Coordinates the purchase of equipment, services and supplies. Reviews and authorizes expenditures.
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Exercises independent judgment and initiative in analyzing problems and recommending solutions requiring analytical thought. Displays excellent troubleshooting skills, as well as good research and problem-solving skills.
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Handles difficult and/or emergency situations requiring an immediate decision in accordance with State statutes, Washtenaw County and Trial Court policy and procedures. Using strong organizational skills with the ability to manage multiple tasks, sets priorities, coordinates multiple projects and meets critical deadlines.
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Examines and processes a variety of legal documents in accordance with statutes, regulations and Court Services procedures. Issues official copies of such documents following specific guidelines.
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Maintains knowledge of contemporary technology procedures, mandates trends and innovations that allow ongoing development and improvement of programs effecting public service. Oversees Technology plan of Department and its implementation on short term and long-term goals.
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Manages case management systems used by Court Services including the Trial Court¿s Case Management System (CMS), Jury System and E-Filing System. Must be able to modify the various applications in order to apply any changes or implementations directed by the SCAO or the Michigan Court Rules and Statutes.
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Submits data and reports from CMS, Jury System and other applications to various agencies and partners, including the SCAO.
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Attends seminars, conferences and professional meetings and reads various trade publications to keep informed of current legislation and professional concerns.
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Develops and implements effective public relations and communicates information to make the public fully aware of operations and acts as liaison with other Trial Court Departments, agencies, the media, and the public.
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Maintains liaison with, serves on and provides support to, a variety of committees, boards and commissions. May direct or personally perform the preparation of meeting agendas and minutes and the provision of a variety of office administrative support to such groups.
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Represents the Trial Court on numerous local committees. Makes oral and written presentations to include; financial, operational and other types of departmental reports. Meets with and makes presentations to governmental agencies, educational institutions, business, professional organizations and community groups.
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Plans and conducts studies related to the department¿s activities and functions. Gathers and analyzes data and evaluates alternatives. Makes recommendations and prepares narrative and statistical reports.
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Monitors, analyzes and implements new state regulations and legislation that impacts Court Services. Develops policies and procedures to ensure proper interface and implements such changes after approval. Distributes such information to County departments or other agencies and organizations as required.
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Directs, manages and coordinates the maintenance of all Trial Court case and other records and the production of periodic and special reports. Directs the receipt and accounting for fees for service and other monies received.
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Uses standard office equipment in the course of work: may work outside normal business hours on occasion and attends meetings away from the office.
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Important Duties:
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Plans, develops and implements guidelines and procedures for uniform collecting, recording, organizing and processing of data for Court and management purposes.
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Directs the preparation of various reports on Court Services, including statistical activity reports.
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Performs other administrative duties as requested by the Presiding Judge or Trial Court Administrator.
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The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
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EMPLOYMENT QUALIFICATIONS
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Knowledge, Skills, and Abilities:
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Administrative principles and practices, including goal setting, program, budget development, financial record keeping and administration.
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Planning, directing and reviewing the work of others and training others in work procedures.
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Applicable federal, state and local laws and regulations.
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Ability to function in a collaborative environment and generate trust with co-workers.
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Recruiting and retaining a diverse staff.
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Establishing and maintaining effective relationships with those contacted in the course of the work.
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Analyzing complex administrative problems, evaluating alternatives and implementing sound recommendations.
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Technological resource for Courts. Understanding of computer application framework related to Court Services software systems.
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Basic principles of public administration, including the functions of elected and policy-making Boards and Commissioners.
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Office administrative principles and practices, including the operation of standard office equipment and records management principles and practices. Maintaining accurate records and files.
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Planning, organizing and administering comprehensive Trial Court functions and activities.
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Setting priorities, coordinating multiple activities and meeting critical deadlines.
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Preparing clear, concise and effective written materials.
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Representing the Chief Judge/Trial Court Administrator effectively in meetings with Boards and Commissions, governmental agencies, business and professional groups and others.
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May drive a county or personal vehicle in the course of work.
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LICENSES/CERTIFICATIONS
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Possession of a valid Michigan Driver's license is required.
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PHYSICAL DEMANDS
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Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a computer monitor and hearing and speech sufficient to communicate in person or over the telephone. These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
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These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
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EDUCATION
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Possession of a bachelor's degree with major coursework in law, business, public administration, computer science or a field related to the work. Possession of an advanced degree in an appropriate field is desirable.
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EXPERIENCE
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Minimum of four (4) years of administrative or managerial experience in a governmental agency, preferably working in a court setting with added experience in Tyler Technologies - Odyssey Systems and E-filing systems used by the State of Michigan is required.
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This class description intends to identify the major duties and requirements of the job and should not be interpreted as all inclusive. Incumbents may be requested to perform job-related duties other than those outlined above and may be required to specific job-related knowledge for successful job performance.
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FILING DEADLINE: 4/13/20
CONTROL NUMBER: 33060001--
AN EQUAL OPPORTUNITY EMPLOYER
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