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DATE:1/6/21
STATUS:Regular, Full Time
SALARY RANGE:$81,541.98-$128,926.01
TITLE:DIRECTOR OF FACILITIES MANAGEMENT
GRADE:34
LOCATION:220 E. Huron St., Ann Arbor
UNION AFFILIATION:Non-Union Employees
 
JOB SUMMARY
Under administrative direction, plans, organizes, directs, reviews and evaluates programs and activities to support a broad, centralized program of County physical facilities operations, modification and maintenance, as well as fleet management and the provision of related support services to other County departments and offices. Oversees the strategic and operational direction with regards the type, use, and amount of built infrastructure provided and operated by the County. Responsible for overseeing the development and implementation of a plan to provide for the net-neutrality of emissions related to the operations of the County's buildings and fleet. Provides expert professional assistance to other county departments, offices, and units to improve and refine services to further service delivery; performs related work as assigned.
EXAMPLES OF DUTIES
Essential Duties:

  • Develops and implements goals, objectives, policies, procedures and work standards for the Facilities Management Department; ensures that operations are carried out in a cost-effective manner consistent with County budgetary guidelines/restrictions.
  • Plans, organizes, assigns, directs, reviews and evaluates the work of all professional, technical, and support staff directly and through subordinate supervisors; selects personnel and provides for their training and professional development; interprets applicable laws, regulations and County policies to subordinates.
  • Directs the preparation of long-term capital improvement plans for County facilities, as well as short-term alteration and remodeling plans for such facilities; coordinates the construction of such plans and projects.
  • Confers with County staff regarding physical facility and fleet purchases, maintenance needs and repair issues; resolves problems and facilities project scheduling and completion and delivery of materials and equipment; ensures the other County departments are made aware of and fully utilize departmental resources and capabilities.
  • Oversees and coordinates various support services on a County-wide basis, such as fleet acquisition and maintenance, records management, and mail processing.
  • Directs the conduct of organizational, staffing, budgetary, procedural and other studies related to the operations of the department; gathers information, evaluates alternatives, makes recommendations for action and assists and coordinates the implementation of revised procedures and activities.
  • Represents the County and the department in meetings with representatives of business and professional groups, various governmental agencies, vendors, contractors and others.
  • Develops and maintains the County-wide Space Plan.
  • Responsible for disaster planning and recovery, and continuity of government planning for all county facilities.
  • Responsible for ensuring the safety and security of all county operated facilities, including coordination with law enforcement and risk management departments.
  • Oversees the development and implementation of a plan which would provide for the reduction and eventual net-zero status of emissions from County operations.
  • Oversees the development of plans, requests for proposals and contract specifications for bidding all janitorial, grounds keeping and maintenance service contracts and oversees the work of contract employees within applicable designated area.
Important Duties:

  • Directs the maintenance of accurate records and the preparation of reports related to departmental activities; prepares correspondence and other written materials.
  • Conducts studies related to the area of assignment. Analyzes information, evaluates alternatives and makes recommendations. Prepares narrative and statistical reports of findings. Develops, revises and implements policies and procedures.
  • Represents the County on committees, boards, and with officials of local townships, cities and other political jurisdictions.
  • 24-hour, on-call duty occasionally required, as well as extended work day beyond eight hours/day and evenings.
The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
EMPLOYMENT QUALIFICATIONS
Knowledge, Skills and Abilities:

  • Basic principles of public administration, including the functions of elected and policy-making Boards and Commissioners.
  • Administrative principles and practices, including goal setting, program and budget development and administration and employee supervision.
  • Principles and practices of project definition and management and of systems analysis and applications design.
  • Facilities construction, maintenance and operations materials, equipment and techniques.
  • Fleet management and maintenance principles and practices.
  • Applicable laws, codes and regulations.
  • Research, data analysis and report preparation techniques.
  • Computer applications related to the work.
  • Principles and practices of employee supervision, including work planning, direction, review, evaluation and staff development.
  • Basic principles of accounting and financial record keeping.
  • Effectively creating vision, providing direction, and managing the daily operations and administration of assigned function.
  • Planning, organizing and administering a comprehensive facilities management and support services program.
  • Planning, organizing, and directing the work of others, either directly or through subordinate staff.
  • Interpreting, applying and explaining complex policies, laws and regulations.
  • Training others and providing for their professional development.
  • Interpreting, applying and explaining complex policies and regulations.
  • Setting priorities, coordinating multiple activities and meeting critical deadlines.
  • Using sound, independent judgment within established policy guidelines.
  • Reading and interpreting plans, specifications and contracts.
  • Preparing clear, concise and effective written materials.
  • Representing the County effectively in meetings with Boards and Commissions, governmental agencies, business and professional groups and others.
  • Establishing and maintaining effective working relationships with those contacted in the course of the work.
LICENSE/CERTIFICATIONS
Possession of a valid Michigan driver's license. Other applicable certification(s) desired. Certified Facilities Manager (CFM), Facilities Management Professional (FMP) or Sustainable Facilities Manager (SFP) required upon hire or ability to obtain within 12 months of hire
PHYSICAL DEMANDS
Duties require sufficient mobility to work in a normal office setting and use standard office equipment, including a computer, vision to read printed materials and a computer screen, hearing and speech sufficient to communicate in person or over the telephone.
These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.
EDUCATION
Possession of a bachelor's degree with major coursework in construction management, engineering, architecture, business or public administration or a field related to the work. Possession of an appropriate advanced degree is desirable.
EXPERIENCE
Minimum of five (5) years of managerial or administrative experience in administering or managing construction, operations and/or maintenance activities. Experience in a public agency setting is desirable.
This class description intends to identify the major duties and requirements of the job and should not be interpreted as all inclusive. Incumbents may be requested to perform job-related duties other than those outlined above and may be required to specific job-related knowledge for successful job performance.

FILING DEADLINE: 2/2/21

CONTROL NUMBER: 2101-1630-3452-0001

AN EQUAL OPPORTUNITY EMPLOYER

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