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JOB SUMMARY
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Under general supervision, learns and performs professional level budgetary, financial, strategic planning, business analysis and related support work in a centralized budget coordination and administrative setting. Analysts will perform a variety of professional level budgetary work without close supervision. Other important duties include the interpretation, application, and clarification of complex laws, policies, and regulations. The ideal candidate will possess a strong business acumen, interpersonal skills and the ability to utilize technical, and conceptual expertise when vetting complex scenarios throughout daily interactions. The ability to organize work independently, reprioritize tasks/assignments when necessary, and maintain a flexible schedule due to cyclical workflow is desirable. The aforementioned skills are highly regarded and pivotal to the success of this role. Performs related work as assigned.
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This is an alternately-staffed class, in which appointments may be made at either LEVEL I or LEVEL II. LEVEL I is the entry level into this professional field, in which incumbents learn public budgetary and County policies and procedures. Initially under supervision, employees gradually receive more complex assignments and work more independently as experience is gained. Employees may advance to LEVEL II, or fully experienced level, after gaining the required experience and demonstrating acceptable work proficiency. At LEVEL II, employees are expected to independently perform varied work for multiple departments or functional areas within the County. Consideration for LEVEL III appointment requires four years of public agency experience at Washtenaw County.
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EXAMPLES OF DUTIES
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Essential Duties:
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Coordinates the development of budgets for departments and management groups as assigned. Prepares historical information, revenue and salary projections and other related information for internal use and distribution to County departmental staff.
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Schedules and leads business and other strategic meetings to facilitate budgetary and operational discussion among senior support services and senior level department staff including department head and elected officials.
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Develops procedures and methods to implement budgetary policy adopted by the Board of Commissioners. Reviews departmental budget requests for adherence to policy.
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Compiles budget documents including mission statements and performance measures for inclusion into the preliminary and final budget documents.
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Cross trains and laterally rotates team assignments and/or departments as necessary to maintain critical operations, e.g. budget reaffirmation, ad-hoc requests and analyses, county-wide enterprise initiatives/projects, and the Ways and Means agenda review process.
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Prepares materials and makes presentations to the Board of Commissioners regarding budget requests, financial impact and special initiatives as necessary.
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Reviews Ways & Means department memos and board resolutions for immediate and long-term budgetary, organizational and community impact. Makes recommendations for changes, and with departmental concurrence, incorporates modifications. Summarizes and presents reviewed content at Agenda Meetings.
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Determines analytical techniques and information gathering processes and obtains required information and data for analysis.
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Monitors departmental budgets to ensure that expenditures are within budgetary and policy guidelines. Ensures that departments initiate budget adjustments when required and prepares supporting resolutions for Board actions.
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Makes computer-generated periodic financial status forecasts for departments. Investigates and provides explanation for projected and actual discrepancies. Provides associated reports, advice and recommendations to resolve issues with departments.
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Conducts studies, analyzes information, evaluates alternatives and makes recommendations regarding such matters as organizational structure, budget development and administration, staff, facilities, equipment, productivity and policy and procedure modification. Prepares narrative and statistical reports of findings. Assists in the development, revision and implementation of policies and procedures.
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Confers with departmental staff to exchange information, interpret policies and procedures, review operational changes, and develop long-term strategic plans. Provides information to the Board of Commissioners and Finance staff and others as required.
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Provides data and other specialized information to County Administration and Senior Leadership Team for ad hoc requests as needed working independently, or jointly with other finance staff.
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All analysts are expected to perform an array of core duties, including but not limited to monthly projections, salary projections, budget adjustments, agenda related tasks, etc. annual budgetary information, or supply data to department finance staff for the reaffirmation for their assigned departments
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Represents the department. Provides liaison and staff support when working with other county departments and staff, other governmental agencies, business's, committees and commissions.
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Maintains the position control system. Reviews personnel action forms for accuracy and compliance with rules and policies. Validates authorization and general ledger information for complete integration of the enterprise resource planning system.
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Manages and designs the internal grant application and approval process in accordance with adopted policy. Working collaboratively with information technology services to modify requirements and workflow processes as needed.
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Important Duties:
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Enters data into a personal or mainframe computer system. Maintains databases. Prepares spreadsheets and reports. Prepares budget information, correspondence and other written materials using word processing software.
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Monitors economic indicators/trends, legislation and analyzing its impact on the County's fiscal position.
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Provides training to staff on county policy, budget process, and financial system uses as needed.
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Provides ad hoc analyses of complex, unique items for financial and strategic risks and opportunities
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Participates on County committees and in professional development activities.
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Uses standard office equipment in the course of the work. May drive a County or personal vehicle in the course of the work.
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Performs other related duties as assigned.
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The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
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EMPLOYMENT QUALIFICATIONS
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NOTE: The required depth and level of knowledge and skill varies with level in the class series to which assigned.
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Knowledge of:
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Principles and practices of public agency budgetary development and administration.
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Function, organization and basic services of the department to which assigned.
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Applicable federal, state and local laws and regulations.
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Principles of public administration and public sector business operations.
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Research, data analysis and report preparation techniques.
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Computer applications related to the work.
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Business mathematics, including basic statistical analysis techniques.
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Standard office practices, including the operation of standard office equipment.
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Basic governmental accounting principles and concepts.
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Skill in:
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Performing a variety of professional level budgetary and operational work without close supervision.
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Interpreting, applying and explaining complex laws, policies and regulations.
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Setting priorities, coordinating multiple projects and meeting critical deadlines.
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Using sound, independent judgment within established policy and procedural guidelines.
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Preparing clear, concise and effective written materials.
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Maintaining accurate records and files.
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Entering and retrieving information from a computer with sufficient speed and accuracy to perform the required work.
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Establishing and maintaining effective working relationships with those contacted in the course of the work.
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PHYSICAL DEMANDS
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Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a computer screen and hearing and speech sufficient to communicate in person or over the telephone.
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These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
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EDUCATION
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Equivalent to possession of a Bachelor's degree with major coursework in business or public administration, finance, economics, accounting or a field related to the work.
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Possession of a Master's degree with major coursework in public administration, financial management or a field related to the work is desirable.
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EXPERIENCE
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Level I - Grade 29:
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No professional level experience is required.
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Completion of an internship or possession of some technical experience in a public agency setting is desirable.
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Level II - Grade 30:
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Two (2) years of experience in performing professional level budget development and administration in a centralized budgetary control setting.
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Experience in a public agency is desirable.
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Level III - Grade 31:
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Four (4) years of experience in performing professional level budget development and administration in a centralized budgetary control setting.
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Experience in a public agency is desirable.
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Movement to this level is based on departmental need and discretion
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This class description intends to identify the major duties and requirements of the job and should not be interpreted as all inclusive. Incumbents may be requested to perform job-related duties other than those outlined above and may be required to have specific job-related knowledge for successful job performance.
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FILING DEADLINE: 4/20/21
CONTROL NUMBER: 2103-1400-2902-0001
AN EQUAL OPPORTUNITY EMPLOYER
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