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INTERNAL UNION APPLICANTS WILL BE GIVEN FIRST CONSIDERATION FOR UNION POSITIONS
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DATE:5/9/22
STATUS:Regular, Full Time
SALARY RANGE:45,337.24 - 50,741.34
TITLE:HOMELESSNESS MANAGEMENT INFORMATION SYSTEM (HMIS) SPECIALIST
GRADE:22
LOCATION:415 W. Michigan, Ypsilanti
UNION AFFILIATION:AFSCME 2733 Unit A
 
JOB SUMMARY
Under the direction of a higher classified employee, this position will work directly with the continuum or care team to analysis and assess homelessness data with the HMIS database. Support in data quality, will make recommendations for actions, and assist in homelessness policy and procedure implementation across the system.
EXAMPLES OF DUTIES
Essential Duties:

  • Manages the Continuum of Care (CoC) By-Name list of those experiencing homelessness, as established through VI-SPIDAT and related assessments, and attends bi-weekly Community Housing Prioritization (CHP) Committee meetings.
  • Assist the CoC System Administrator in providing technical assistance and new user trainings for the Homeless Management Information System (HMIS).
  • Attends monthly MSHMIS System Administrator call-in meetings and provides updates to HMIS participating agencies.
  • Assist the CoC System Administrator with co-facilitating bi-monthly Agency Administrator meetings and maintains meeting minutes.
  • Assist the CoC System Administrator with producing required HUD, MSHDA, and local reports, including regular reporting related to pandemic Homelessness response efforts.
  • Assist the CoC System Administrator with quarterly data quality reports to ensure that participating agencies are meeting required standards.
  • Participates in the annual Homelessness Point In-Time Count.
  • Adheres to all privacy standards and participates in maintaining the HMIS Operating Policies and Procedures manual.
  • Plans and organizes administrative studies related to the activities or operations of the functional areas to which assigned.
  • Determines analytical techniques and information-gathering processes and obtains required information and data for analysis.
  • Discusses findings with management staff and assists in implementing changes resulting from studies and analyses.
  • Enters data into various database systems including maintaining database, preparing spreadsheets and reports, prepares budget information, and aids in necessary correspondence.
  • Responsible for completes regulatory surveys to aid in compliance for database as well was funding standards.
  • Prepares and submits various reports to regulatory agencies and other organizations.
  • Participates on County committees and in professional development activities.
  • Uses standard office equipment in the course of the work.
  • May drive a County or personal vehicle in the course of the work.
  • May direct the work of professional, technical or office support staff on a project or day-to-day basis.
  • Performs other related duties as assigned.
The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
EMPLOYMENT QUALIFICATIONS
Knowledge, Skills, and Abilities:

  • Principles and practices of public administration.
  • Principles, terminology and concepts the Homelessness system of care including the Continuum of Care
  • Applicable federal, state and local laws and regulations.
  • Research, data analysis and report preparation techniques.
  • Computer applications related to the work.
  • Correct oral and written English usage.
  • Standard office practices, including the operation of standard office equipment.
  • Collecting, analyzing and evaluating varied information and data. Interpreting, applying and explaining complex laws, policies and regulations.
  • Setting priorities, coordinating multiple projects and meeting critical deadlines.
  • Using sound, independent judgment within established policy and procedural guidelines.
  • Preparing clear, concise and effective written materials.
  • Maintaining accurate records and files.
  • Entering and retrieving information from a computer with sufficient speed and accuracy to perform the required work.
  • Establishing and maintaining effective working relationships with those contacted in the course of the work.
LICENSES/CERTIFICATIONS
  • Specified positions may require possession of a valid Michigan driver's license.
PHYSICAL DEMANDS
  • Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a computer monitor and hearing and speech sufficient to communicate in person or over the telephone.
  • Ability to also work remotely as necessary.
These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
EDUCATION
  • Equivalent to possession of a Bachelor's degree with major coursework in social work, public administration, non-profit administration, or field related to the work.
EXPERIENCE
  • Minimum of two years' experience with working in ServicePoint/Homeless Management Information Systems.
This class description intends to identify the major duties and requirements of the job and should not be interpreted as all inclusive. Incumbents may be requested to perform job-related duties other than those outlined above and may be required to have specific job-related knowledge for successful job performance.

FILING DEADLINE: 5/31/22

CONTROL NUMBER: 2205-86-2202-0001

AN EQUAL OPPORTUNITY EMPLOYER

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