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JOB SUMMARY
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Under the supervision of a higher classified employee, provides competent and reliable clerical, legal and administrative support services which require independent judgment, proficiency in data entry and word processing, case evaluation for conflict of interest determinations as well as analytical research abilities, skill in communicating departmental policies and procedures to attorney-student intern teams and the ability to handle a variety of office tasks. Successful completion of the Washtenaw County Clerical Exam and Data Entry Exam is required.
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EXAMPLES OF DUTIES
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Essential Duties:
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Appropriately responds to inquiries from the public as well as police agencies, court personnel, prosecutors, governmental and private agencies using knowledge of departmental rules, practices and procedures.
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Receives, screens and routes high volume, multiline phone calls using judgment, discretion and adherence to rules requiring confidentiality of information
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Interacts with juveniles and adults who come to the office with legal questions, and scheduling appointments and interviews for attorney-student intern teams.
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Screens and appropriately routes correspondence, reports, and legal documents exercising judgment as to importance and priority.
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Daily, on-call acceptance or rejection of potential court appointments for twenty-four (24) hour emergency hearings
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Opening, processing and closing felony, misdemeanor, delinquency and neglect/abuse juvenile cases files via data entry into the Public Defender System for the compilation of statistics and updated case tracking.
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Prepares, obtains and files various documents including jury trial requests, motions, court orders, witness lists, subpoenas, pick up orders, hearing reports and other time sensitive materials which are of a confidential nature.
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Prepares discovery requests and obtains discovery material such as police reports, search warrants and lab testing reports from both State and local Prosecutors.
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Types legal documents and court notices and serves the documents as required on clients, witnesses and opposing parties.
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Filing of open and closed case files and file retrieval of misdemeanor, felony and juvenile case files from an offsite storage area
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Generates and prints dockets for all Judges and referees assigned to the Juvenile Court on delinquency and abuse and neglect matters
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Locates and retrieves information from OnBase, Odyssey, JIS, X-Jail, and Microsoft Office.
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Independently provides a preliminary identification of potential conflicts of interest between clients that would necessitate withdrawal of the Office as attorney and guides the Court in the appointment of private counsel, when needed.
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Ordering, coordination and administration of office supplies and equipment.
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Utilizes a variety of office equipment including but not limited to copiers, faxes and printers.
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Trains entry level clerical workers in departmental procedures and basic clerical duties.
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Assists in the recruitment, and training of student lawyer and investigator interns on a daily basis to insure adherence to departmental rules, practices and procedures plus the provision of legal, clerical and administrative assistance as needed.
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Performs legal tasks and duties assigned.
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The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
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PHYSICAL DEMANDS
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Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a computer screen and hearing and speech sufficient to communicate in person or over the telephone.
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These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
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EDUCATION
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Possession of a high school diploma, or the equivalent.
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EXPERIENCE
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A minimum of one (1) year of clerical experience in a legal setting involving typing, and extensive use of computer applications, keeping of court-related and other legal records, generating and processing legal orders and filing court documents.
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Must have knowledge of and familiarity with the Michigan Court system.
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OTHER REQUIREMENTS
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Prior to applying, applicants must pass a typing test at 40wpm and pass the clerical exam on the 20th percentile as well as the County Data Entry test.
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NOTE: All clerical and typing tests must be updated every two (2) years.
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This class description intends to identify the major duties and requirements of the job and should not be interpreted as all inclusive. Incumbents may be requested to perform job-related duties other than those outlined above and may be required to specific job-related knowledge for successful job performance.
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FILING DEADLINE: 5/31/22
CONTROL NUMBER: 2205-2900-1703-003
AN EQUAL OPPORTUNITY EMPLOYER
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