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JOB SUMMARY
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Under general supervision, performs complex and sensitive professional administrative, organizational, systems, budgetary and other analysis and staff support related to department or divisional operations; makes recommendations for action and assists in policy and procedure implementation; may have programmatic or supervisory responsibility; performs related work as assigned.
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EXAMPLES OF DUTIES
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Essential Duties:
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Assists in developing and implementing goals, objectives, policies, procedures and work standards for the organizational unit to which assigned; coordinates budget development and may prepare budget estimates or narrative.
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Plans and organizes complex administrative studies related to the activities or operations of the department or division; determines analytical techniques and information-gathering processes and obtains required information and data for analysis.
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Analyzes alternatives and makes recommendations regarding such matters as organizational structure, budget development and administration, staffing, facilities, equipment, personnel and labor relations activities, productivity and policy and procedure modifications.
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Discusses findings with management staff and assists in implementing changes resulting from studies and analyses.
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Confers with county staff from other departments; represents the county and the department or division in meetings with other governmental agencies and business, professional and community groups, vendors, contractors and the public; serves on a variety of professional committees.
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Prepares, processes and administers contracts, grant funded projects and similar endeavors; ensures that contract parameters are met; resolves problems and authorizes requests for payment.
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Prepares a variety of technical, statistical and narrative reports, correspondence and other written materials.
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Assists with departmental labor relations activities, including participating in the negotiation process, interpreting multiple contracts and conferring on grievance matters.
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Plans, directs and reviews the work of support staff on a project or day-to-day basis; trains staff in work procedures; assists in the selection and work evaluation of staff.
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May have programmatic responsibility in a specified service delivery or internal support area as assigned.
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Important Duties:
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Enters data into a personal or mainframe computer system; creates and maintains data bases; prepares spreadsheets and reports; prepares correspondence and other written materials using word processing software.
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Prepares and submits various reports to regulatory agencies and other organizations; maintains accurate records and files.
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Uses standard office equipment in the course of the work; may drive a county or personal vehicle in the course of the work.
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EMPLOYMENT QUALIFICATIONS
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Knowledge of:
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Principles and practices of public administration, specific to those functional areas to which assigned.
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Applicable federal, state and local laws and regulations.
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Research, data analysis and report preparation techniques.
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Principles of contract negotiation and administration.
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Computer applications related to the work.
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Correct oral and written English usage.
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Standard office practices, including the operation of standard office equipment.
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Basic budgetary principles and practices.
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Basic supervisory principles and practices.
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Basic principles of public personnel administration and labor relations in a public agency setting.
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Skill in:
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Performing variety of professional level analytical and operations support work without close supervision.
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Planning, directing and reviewing the work of others and training others in work procedures.
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Collecting, analyzing and evaluating varied information and data.
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Interpreting, applying and explaining complex laws, policies and regulations.
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Setting priorities, coordinating multiple projects and meeting critical deadlines.
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Using sound, independent judgment within established policy and procedural guidelines.
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Preparing clear, concise and effective written materials.
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Maintaining accurate records and files.
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Establishing and maintaining effective working relationships with those contacted in the course of the work.
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LICENSES AND CERTIFICATIONS
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Specified positions may require possession of a valid Michigan driver's license.
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PHYSICAL DEMANDS
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Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a VDT screen and hearing and speech sufficient to communicate in person or over the telephone.
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These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
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EDUCATION
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Equivalent to possession of a Bachelor's degree with major coursework in business or public administration or a field related to the work. Possession of an appropriate advanced degree is desirable.
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EXPERIENCE
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Four (4) years of professional level experience in performing administrative, management, operational, budgetary or similar analysis. Experience in a public agency is desirable.
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This class description intends to identify the major duties and requirements of the job and should not be interpreted as all-inclusive. Incumbents may be requested to perform job-related duties other than those outlined above and may be required to have specific job-related knowledge for successful job performance.
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FILING DEADLINE: 5/31/22
CONTROL NUMBER: 2205-2900-3025-0013
AN EQUAL OPPORTUNITY EMPLOYER
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