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JOB SUMMARY
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Under direction, plans, organizes, directs, reviews and evaluates centralized purchasing and contract administration programs and activities for the County; provides expert professional assistance to County management staff in areas of responsibility; performs related work as assigned.
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EXAMPLES OF DUTIES
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Essential Duties:
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Develops and implements goals, objectives, policies, procedures and work standards for the Purchasing Division; prepares and administers the division's budget, including monitoring expenditures.
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Plans, organizes, assigns, directs, reviews and evaluates the work of professional and office support staff; selects personnel and provides for their training and professional development; interprets applicable laws, regulations and county policies to subordinates.
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Confers with County staff regarding purchasing and contracting activities; ensures that materials, equipment and supplies of an appropriate quality are obtained in a timely and efficient manner.
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Performs the full range of purchasing activities for a specified commodity group; solicits and analyzes informal quotations or formal bids; recommends the award of orders and contracts; expedites orders as required.
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Prepares formal bid specifications and requests for proposal; develops lists of responsible vendors; attends all bid openings; analyzes proposals and recommends awards.
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Encumbers and unencumbers funds as required by the purchasing process.
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Meets with distributors and salespersons, attends demonstrations and remains current regarding vendors and supplies and equipment utilized by the County.
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Important Duties:
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Directs the maintenance of accurate records and files; prepares or directs the preparation of reports, correspondence and other written materials.
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Conducts studies, analyzes information, evaluates alternatives and makes recommendations; prepares narrative and statistical reports of findings; monitors changes in laws which effect the public purchasing process and revises and implements policies and procedures to meet such changes.
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Uses standard office equipment including a VDT terminal in the course of the work; may drive a County or personal vehicle in the course of the work.
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Performs a variety of related duties as required.
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The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
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PHYSICAL DEMANDS
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Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a VDT screen and hearing and speech sufficient to communicate in person or over the telephone.
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These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
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EMPLOYMENT QUALIFICATIONS
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Knowledge of:
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Principles and procedures related to public purchasing, including the preparation of formal bids and specifications.
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Administrative principles and practices, including goal setting, and program and budget development and administration.
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Principles and practices of employee supervision.
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Applicable laws and regulations.
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Standard price and purchasing reference sources for materials and supplies.
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Research, data analysis and report preparation techniques.
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Computer applications related to the work.
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Basic principles and terminology of public agency accounting.
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Skill in:
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Planning and directing the work of others.
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Training others in work procedures and providing for their professional development.
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Interpreting, applying and explaining complex policies, laws and regulations.
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Setting priorities, coordinating multiple projects and meeting critical deadlines.
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Using sound, independent judgment within established policy guidelines.
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Preparing clear, concise and effective written materials.
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Establishing and maintaining effective working relationships with those contacted in the course of the work.
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EDUCATION
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Equivalent to possession of a Bachelor's degree with major coursework in business or public administration or a field related to the work.
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EXPERIENCE
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Four (4) years of professional purchasing experience, preferably in a public agency setting.
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Prior supervisory experience is desirable.
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This class description intends to identify the major duties and requirements of the job and should not be interpreted as all-inclusive. Incumbents may be requested to perform job-related duties other than those outlined above and may be required to specific job-related knowledge for successful job performance.
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FILING DEADLINE: 10/10/22
CONTROL NUMBER: 2209-1400-3273-0001
AN EQUAL OPPORTUNITY EMPLOYER
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