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JOB SUMMARY
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Under the supervision of a higher classified employee, serves as a senior worker performing the more difficult and responsible clerical, legal and administrative support tasks, which require independent judgment, understanding of departmental operations, proficiency in data entry/word processing skills, and ability to handle a variety of tasks.
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EXAMPLES OF DUTIES
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Essential Duties
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Prepares and files various documents and applications, including felony, misdemeanor and juvenile warrants, witness lists, subpoena's, writ of habeas corpus, Information's, waiver of extradition, bench warrants, habitual offender notice, noelle pros, reports, and other time sensitive materials of a routine or confidential sensitive nature.
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Process discovery requests for defense attorneys.
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Organizes and maintains an extensive legal record system. Opens, closes and updates all felony, misdemeanor and juvenile files for District, Circuit, Probate Court, including Court of Appeals, Michigan Supreme Court and occasionally Federal Courts.
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Responsible for purging felony and misdemeanor files on a regular basis following State mandated time tables and procedures.
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Rotates working independently on weekends and holidays, preparing complaints and warrants for arraignment of in-custody defendant, as mandated by the Michigan Court Rule.
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Responds to a variety of inquiries from various police agencies, court personnel, media, governmental agencies, judges, lawyers and the public exercising discretion and using knowledge of departmental rules, practices and procedures.
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Receives, screens and routes a high volume of telephone calls, exercising judgement and discretion in the release of information and method of priority.
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Screens and routes correspondence, reports and information for attorneys, exercising judgment as to importance and priority.
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Process fingerprint cards and forward to Lansing Criminal Records Division when necessary.
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Works independently to prepare and maintain Concealed Weapons database.
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Generate and prepare all Circuit, District, Probate, Violation of Parole, Personal Protection Order and Juvenile court dockets/files for attorneys
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Create school disposition report and state wide school information policy report for Washtenaw County Intermediate School as required by State Law.
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Process all Victim Rights requested forms, create file and update victim information into database.
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Generate all Initial Victim Right's letters and send to crime victims as mandated by the Michigan Crime Victim Right's Act.
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Organize travel arrangements for out of town victims and witnesses, including but not limited to flight arrangements, lodging accommodations, and meals.
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Inform victims and witnesses of their requirement to be present at scheduled Circuit Court Jury Trials.
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Review and evaluate new case referrals from Department of Human Services.
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Serve responding parties with legal proceedings
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Organizes and maintains State Child Support System (MiCSES)
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Schedules and collects DNA samples for genetic testing in paternity cases.
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Utilizes a variety of office equipment.
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Trains entry level clerical workers in department procedures and basic clerical duties.
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Utilizes office systems such as Adult Case Tracking, Juvenile Case Tracking, JIS, eNACT, MiCSES and Microsoft office.
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Performs legal tasks and duties assigned.
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The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
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PHYSICAL DEMANDS
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Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a computer monitor and hearing and speech sufficient to communicate in person or over the telephone.
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These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
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EDUCATION
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Possession of a high school diploma, or the equivalent, with some courses in typing.
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EXPERIENCE
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A minimum of one (1) year of clerical experience in a legal setting involving typing, and extensive use of computer applications, keeping of court-related and other legal records, generating and processing legal orders and filing court documents.
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Must have knowledge of and familiarity with the Michigan Court system
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NECESSARY REQUIREMENTS
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Prior to applying, applicants must pass a typing test at 40wpm and pass the clerical exam on the 20th percentile.
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NOTE: All clerical and typing tests must be updated every two (2) years.
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This class description intends to identify the major duties and requirements of the job and should not be interpreted as all inclusive. Incumbents may be requested to perform job-related duties other than those outlined above and may be required to specific job-related knowledge for successful job performance.
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FILING DEADLINE: 12/20/22
CONTROL NUMBER: 2211-4000-1757-0004
AN EQUAL OPPORTUNITY EMPLOYER
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