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JOB SUMMARY:
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Under the supervision of a higher classified employee, performs detailed financial analysis and tracking for programs and/or divisions in the office. Develops financial systems and procedures in accordance with departmental needs and standard governmental accounting practices. Works closely with County Finance team to balance funding streams. Manages and administers departmental accounting functions. Conducts departmental work simplification, including system development and analysis. May coordinate, monitor, and assign work to other employees within the unit and perform similar coordinating functions of non-supervisory nature.
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EXAMPLES OF DUTIES
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Essential Duties:
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Tracks, manages and reconciles funding streams and associated application of dollars for 500+ drain funds, lake improvement funds, debt funds, construction funds and revolving funds.
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Creates journal entries summarizing drain activity in the work order tracking platform (Cityworks) that result in general ledger entries in the County's financial tracking platform (Munis). Provides financial oversight of reimbursable activity, equipment usage and contractual services. Administers data transfers between maintenance management software (CityWorks) and financial software (Munis).
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Summarizes and balances account records at months end and reconciles books to assure agreement of account balances between County and department ledgers. Reconciles discrepancies between the general fund and drain accounts.
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Monitors the general ledger for all drain funds, prepares needed journal entries to ensure accounts remain in conformance with best accounting practices, balance and are audit ready. Represent the Department in most aspects of the County-wide audit. Assists internal and external auditors in locating and interpreting departmental account records.
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Assists with the development of financial systems and procedures in accordance with departmental needs and standard government accounting practices, various funding program requirements and schedules, including but not limited to accounts payable, purchasing and contracts, general billing, money intake and processing, general ledger reconciliation, grantor reimbursements.
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Analyzes alternatives and makes recommendations regarding accounting and financial functions, labor billables, facilities, equipment, productivity and policy and procedure modification. May coordinate the development of one or more construction project financing/re-financing packages.
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Develops financial systems and procedures in accordance with departmental needs and standard governmental accounting practices. Under supervision, administers departmental accounting and some budgeting functions, including but not limited to preparation of monthly, quarterly, and annual financial reports.
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Participates in process and workflow improvements for simplification, including system development and analysis.
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Assists development of workflows and processes in maintenance management software to best meet needs of the department and provide usable data for financial software.
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Participates in budget tracking and planning. Analyzes and presents data necessary to adjust billable rates for labor, equipment and fees.
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Functions as a principal manager of departmental Business Improvement Process (BIP) data. Administers overall financial tracking of performance measures to ensure departmental projected outcomes.
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Tracks and manages financial reporting for departmental grants and associated time and effort reporting. Projects cash flow needs based on past experiences and future expectations, manages reimbursements and monitors spending to assure that expenses are within eligibility guidelines.
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Ensures fiscal control, accountability and integrity for funding received from Federal, State, and local revenue sources with particular emphasis on grants and debt/bonded construction projects and special assessments.
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Monitors fund expenditures to assure that they are in compliance with the Michigan Drain Code with respect to limits, notifications and resolutions required for higher categories of spending.
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Maintains departmental accounts receivable ledgers and prepares interdepartmental billings and statement invoices as necessary.
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Maintains departmental accounts payable ledgers, assigns cost classifications and audits invoices received.
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Prepare customer statements, bills, and invoices, and reconcile expense to the general ledger with particular focus on special assessments for 500+ drain and lake funds.
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Communicate with clients about billing and discrepancies and questions. Ensure receipt of vendor W-9 and other required paperwork, ensure that vendors and customers have required paperwork from department such as tax-exempt forms, W-9, etc.
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Performs detailed analysis and tracking for programs and/or divisions in the office, including but not limited to construction project financing.
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Conducts infrastructure and depreciation tie-outs.
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Maintains liaison with other County accounting staff to coordinate transactions, activities and procedures.
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Documents and ensures accuracy of fund balances for export into special assessment software (BS&A).
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Prepares and presents analyses, reports and other correspondence and written materials for various actions as required by departmental management.
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Participates on County committees and in professional development activities.
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Provides support for monitoring of departmental budget, assuring expenditures and revenues are within budgetary and programmatic guidelines.
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Balance cashiering receipts. Collect cash/checks for daily deposits.
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Performs other tasks and related duties as assigned.
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The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
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EMPLOYMENT QUALIFICATIONS
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Knowledge, Skills, and Abilities:
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Principles, practices and concepts of governmental accounting.
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Applicable federal, state and local laws and regulations.
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Principles of public administration.
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Research, data analysis and report preparation techniques.
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Computer applications related to the work.
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Business mathematics, including basic statistical analysis techniques.
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Standard office practices, including the operation of standard office equipment.
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Interpreting, applying and explaining complex laws, policies and regulations.
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Setting priorities, coordinating multiple projects and meeting critical deadlines.
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Using sound, independent judgment within established policy and procedural guidelines.
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Preparing clear, concise and effective written materials.
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Maintaining accurate records and files.
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Entering and retrieving information from a computer with sufficient speed and accuracy to perform the required work.
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Establishing and maintaining effective working relationships with those contacted in the course of the work.
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LICENSES/CERTIFICATIONS
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Possession of a valid Michigan Driver's License. Must successfully complete the course New Drain Commissioners School at the first opportunity.
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PHYSICAL DEMANDS
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Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a computer screen and hearing and speech sufficient to communicate in person or over the telephone.
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These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
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EDUCATION
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Possession of a Bachelor's degree or its equivalent with major coursework in business, public administration, finance, accounting, mathematics or a field related to the work.
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EXPERIENCE
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A minimum of one (1) years of professional experience required in a related field.
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Minimum of six (6) months working knowledge of Drain Code or similar legislative process is preferred.
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This class description intends to identify the major duties and requirements of the job and should not be interpreted as all inclusive. Incumbents may be requested to perform job-related duties other than those outlined above and may be required to specific job-related knowledge for successful job performance.
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FILING DEADLINE: 12/6/22
CONTROL NUMBER: 2211-2000-2624-0001
AN EQUAL OPPORTUNITY EMPLOYER
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