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JOB SUMMARY
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Under the supervision of a higher classified employee, performs a variety of work with a high degree of accuracy and independent judgment specific to vaccine management. Work may include, but is not limited to, providing quality assurance for vaccine inventory, coordinating with neighboring Health Departments, the Michigan Department of Health and Human Services (MDHHS), medical providers who administer vaccine within the community and providing data entry / reports into varied electronic applications.
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EXAMPLES OF DUTIES
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Essential Duties:
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Using a rubric, demonstrates judgment to process orders from Vaccine for Children (VFC) providers.
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Assists with training for immunization provider offices and Washtenaw County Health Department (WCHD) staff.
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Answers inquiries and resolves problems involving the application or interpretation of departmental and MDHHS policies and procedures.
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Prevents loss of money by correcting errors and recognizing inventory issues to avoid waste/loss of vaccine.
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Selects, organizes and summarizes information for regular and special reports, using some discretion as to content and format.
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Types correspondence, reports, agendas, documents, newsletters, and other materials, using some discretion as to content and format.
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May schedule meetings, notify participants, and prepare and distribute required materials, as needed.
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Record and transcribe dictation or meeting minutes using shorthand or electronic dictation equipment, as needed.
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Ensures accurate entry and translation of client immunization records into the Michigan Care Improvement Registry (MCIR).
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Analyzes provider records to reconcile vaccine losses due to temperature excursions and verifies repayment of all lost doses with MDHHS.
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Processes VFC provider orders daily. Monitors all VFC vaccine allocations and repayment statuses in the county, reports discrepancies to RN Coordinator.
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Responsible for documenting accurate temperature of vaccines, reporting temperature excursions, rotating vaccines based on expiration date and documenting and returning compromised vaccine for the immunization clinic at WCHD.
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Daily contact with providers, manufacturers, MDHHS, clients, or other counties as it relates to vaccines.
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May perform the work of an Eligibility and Enrollment (EES) and related clerical tasks when needed.
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Files annual WCHD enrollment forms for the VFC program with MDHHS.
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Ensures that Vaccine for Children (VFC) providers fill out annual enrollment forms and flu pre-booking orders within the designated timeframe allotted by MDHHS. Reports issues to the RN Coordinator.
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Processes vaccine orders; assures temperature logs are accurate, monitors inventory for the immunization clinic at WCHD.
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Handles compromised vaccine, completes monthly loss reports and coordinates vaccine return to manufacturers.
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Works with VFC provider offices daily to assist with assessing doses administered, completing ending inventory reports, vaccine eligibility adjustments in MCIR, and assists with balancing and ordering the correct amount of vaccine.
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Provides support to immunization clinic including, but not limited to, registration, scheduling appointments, insurance verification, checking clients in /out for appointments, accepting payment for services received. (No longer does this since EES are cross trained). I recommend deleting.
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Verifies all vaccines given are accounted for in both MCIR & Patagonia. Corrects errors to ensure inventory is correct.
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Transports vaccines, as needed, to various providers and Health Departments according to MDHHS storage and handling requirements. Provides documentation to demonstrate proper storage and handling has been maintained since receipt.
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Completes mandatory annual training, attends annual immunization conference, and participates in Washtenaw Immunization Action Coalition (WIAC) meetings and quarterly provider meetings.
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Manages and maintains inventories for all WCHD clinic supplies. Uses a rubric to process and determine orders from multiple manufacturers and MDHHS.
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Provides support to nursing staff with preparation and distribution of school waivers, including but not limited to, completing waiver forms, stamping/embossing, pulling required documentation and recording into databases.
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The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
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PHYSICAL DEMANDS
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Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a VDT screen and hearing and speech sufficient to communicate in person or over the telephone. Ability to lift 21-50lb. boxes 1-2 times per week, able to move bulk vaccines and supply orders received.
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These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
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EDUCATION
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Possession of a high school diploma, or the equivalent.
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EXPERIENCE
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A minimum of two (2) years of clerical experience. Experience working with medical providers desired.
Experience in vaccine storage and handling and/or inventory management is desired.
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This class description intends to identify the major duties and requirements of the job and should not be interpreted as all-inclusive. Incumbents may be requested to perform job-related duties other than those outlined above and may be required to specific job-related knowledge for successful job performance.
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FILING DEADLINE: 12/20/22
CONTROL NUMBER: 2212-5000-1893-0002
AN EQUAL OPPORTUNITY EMPLOYER
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