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JOB SUMMARY
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Under the supervision of a higher classified employee, performs a variety of regular and technical record management tasks which require a thorough understanding of recording and general business applications, information capture and replication technology, related state and federal statutes, and departmental operations.
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EXAMPLES OF DUTIES
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Essential Duties:
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Records, maintains and retrieves documents as mandated by state and federal statutes for the office of County Clerk/Register of Deeds.
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Provides assistance to the public by answering inquiries on-line, by telephone, by written correspondence, and in person regarding records of the County Clerk/Register of Deeds office.
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Advises on-line customers regarding searches for recorded documents, how to display found documents and resetting user IDs and passwords.
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Reviews and validates original documents presented by courts, financial institutions, attorneys, commercial businesses, state and federal government agencies, hospitals, funeral homes, and general public, depending on assigned division.
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Performs on-line data entry and file maintenance as assigned.
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Performs record imaging, data entry and file maintenance with full competence.
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Provides periodic database extracts or other reports for private customers, local assessors, Equalization and individual citizens, as required.
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Administers user privileges and passwords for on-line information users, depending on assigned department.
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Answers technical inquiries by telephone, correspondence, and in person, regarding records of the assigned division.
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Assists and advises Department members on technical tasks as needed.
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Reviews and indexes original documents presented by financial institutions, attorneys, commercial businesses, state and federal government agencies, hospitals, funeral homes and the general public, depending on assigned division.
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Certifies copies of records.
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Calculates and collects fees for records and services. Compiles amounts for monthly reports.
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Balances, reconciles and transmits daily receipts for division.
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Excels at the operation of manual and electronic office systems.
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May occasionally retrieve or deliver records to offsite storage
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The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
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PHYSICAL DEMANDS
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Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a computer screen, and hearing and speech sufficient to communicate in person or over the telephone. Must be able to lift between 20 and 50 pounds.
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These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
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EDUCATION
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Possession of at least a high school diploma or its equivalent, with some courses in typing and bookkeeping.
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EXPERIENCE
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A minimum of two (2) of clerical experience in the County Clerk/Register of Deeds Office. Prior to applying, applicants must pass the clerical exam on the 40th percentile and successfully complete the data entry test (50 fields without error).
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NOTE: Clerical and data entry test scores must be updated every two (2) years.
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This class description intends to identify the major duties and requirements of the job and should not be interpreted as all-inclusive. Incumbents may be requested to perform job-related duties other than those outlined above and may be required to have specific job-related knowledge for successful job performance.
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FILING DEADLINE: 5/30/23
CONTROL NUMBER: 2305-1700-1753-0002
AN EQUAL OPPORTUNITY EMPLOYER
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