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JOB SUMMARY
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Under general supervision, performs technical administrative, organizational, budgetary, coordinative and other staff support related to a variety of County operations, including the Court system; makes recommendations and assists in policy and procedure implementation; may have programmatic responsibility in a specific area; may direct the work of office support staff; performs related work as assigned.
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EXAMPLES OF DUTIES
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Essential Duties:
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Coordinates specified activities for a County office or Court administrative office; schedules activities, facility usage, etc. and ensures operational and staff coverage for the department or Court.
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Plans and carries administrative and informational studies related to the functional areas to which assigned; researches and compiles a variety of information and data; analyzes alternatives and makes recommendations.
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Discuss findings with management staff; prepares narrative or statistical reports and assists in implementing changes resulting from studies and analyses.
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Gathers information and follows up on activities from various County departments and divisions; ensures that such information is timely and complete for meeting of boards, commissions and committees or for action by County staff.
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Coordinates, compiles and administers the budget for the functional area to which assigned; may research budget requests and make recommendations, including the transfer of funds from one account to another.
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Reviews a variety of contracts, reports, forms and other materials for completeness, accuracy and conformance to County and other policies and procedures; effects changes as required.
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Provides liaison and staff support to a variety of committees and commissions; may serve on assigned committees; may prepare and distribute agendas, minutes and other materials; may maintain lists of appointees and proposed appointees.
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May have programmatic responsibility in a specified service delivery or internal support areas as assigned.
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Maintains the calendar of office activities and management staff; follows up on projects and coordinates support required for project completion.
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Represents the department or division in meeting with County staff and representatives of other agencies or organizations; participates on County committees and in professional development activities.
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Types or work processes a variety of correspondence, reports, forms and specialized documents from dictated tapes or brief instructions; composes correspondence and other materials independently; enters data and produces reports from a personal or mainframe computer system.
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Directs the work of technical or office support staff on a day-to-day or project basis; trains staff in work procedures and participates in selection and work evaluation processes.
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Maintains accurate records and files.
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Important Duties:
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Completes surveys; prepares and submits various reports to regulatory agencies and other organizations; maintains accurate records and files.
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Uses standard office equipment in the course of the work; may drive a County or personal vehicle in the course of the work.
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Performs a variety of office support work such as processing mail, answering the telephone and greeting callers and maintaining an inventory of office supplies as required.
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EMPLOYMENT QUALIFICATIONS
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Knowledge of:
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Office administrative principles and practices, specific to those functional areas to which assigned.
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Research, data analysis and report preparation techniques.
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Principles of work organization, coordination and delegation.
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Computer applications related to the work
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Records management principles and practices.
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Business mathematics, including basic statistical analysis techniques.
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Correct oral and written English usage.
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Standard office practices, including the operation of standard office equipment.
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Basic budgetary principles and practices.
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Skill in:
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Performing varied and responsible analytical and office administrative work without close supervision.
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Collecting, analyzing and evaluating varied information and data.
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Interpreting, applying and explaining policies and regulations.
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Setting priorities, coordinating multiple projects and meeting critical deadlines.
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Using sound, independent judgment within established procedural guidelines.
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Preparing clear, concise and effective written materials.
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Maintaining accurate records and files.
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Entering and retrieving information from a VDT terminal and using a typewriter or word processor with sufficient speed and accuracy to perform the required work.
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Directing the work of others on a project or day-to-day basis.
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Establishing and maintaining effective working relationships with those contacted in the course of the work.
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LICENSES AND CERTIFICATIONS
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Specified positions may require possession of a valid Michigan driver's license.
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PHYSICAL DEMANDS
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Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a VDT screen and hearing and speech sufficient to communicate in person or over the telephone.
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These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
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EDUCATION
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Equivalent to completion of two years of college in business or public administration, office administration or a field related to the work. Responsible office administrative or secretarial experience may be substituted for the education on a year-for-year basis to a maximum of two years.
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EXPERIENCE
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Three (3) years of office administrative, secretarial or technical managerial support work.
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OTHER REQUIREMENTS
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Prior to applying, applicants must pass the clerical test on the 40th percentile and a typing test at 55 WPM. All typing and clerical tests must be updated every two (2) years.
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This class description intends to identify the major duties and requirements of the job and should not be interpreted as all-inclusive. Incumbents may be requested to perform job-related duties other than those outlined above and may be required to have specific job-related knowledge for successful job performance.
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FILING DEADLINE: 5/30/23
CONTROL NUMBER: 2305-1400-2577-0001
AN EQUAL OPPORTUNITY EMPLOYER
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