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JOB SUMMARY
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Under the supervision of Court Adminstration, coordinates and manages all fiscal functions for the 14A District Court including preparing and/or auditing bank deposits, performing bank reconciliations, paying bills, transmitting funds to/from the local funding unit and the state and prepares the prepares the monthly transmittals for those funds, prepares and monitors the court budget and serves as the purchasing agent. May serve in the capacity of Deputy Court Administrator in the absence of the Deputy Court Administrator.
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EXAMPLES OF DUTIES:
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Essential Duties:
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Performs all general clerical functions of the court as may be required or assigned to support the general administrative and financial needs of the department.
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Responsible for the preparation of Juror payment and forms for all courts operating under the department.
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Manages the accounts payable process and ensures financial stability of all outgoing cash.
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Order and distribute office supplies, case files, and court forms.
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Supports and coordinates court safety, including creating, maintaining, updating emergency response plans.
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Order and distribute office supplies, case files and court forms
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Supports and coordinates court safety, including creating, maintaining, updating and distributing safety binders
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Receive, distribute, and monitor all NSF (non-sufficient funds) checks written to the court.
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Responsible for the review and approval of all refund requests issued by the courts.
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Schedule, coordinate, and oversee annual independent financial audit of all court locations. Address findings via improved communication, policy, procedure and/or training.
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Provide statistical reports as requested by police agencies, prosecutors, City Village, and Township treasurers.
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Oversee, manage, and measure collections activities¿including drafting and implementing a policy and/or procedure/practice.
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Manages all contract processing including documentation and follow up with contractual obligations.
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Works closely with County purchasing to organize and carry out all RFP (request for proposal) processing for any vendor provided services or goods.
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May coordinate, prioritize or assign and direct court work flow inclusive of the quality and quantity of work completed. May provide coaching/discipline to assure timely and accurate completion.
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Collects and assists with maintaining data and information on court activities including but not limited to the preparation of monthly caseload reports or other statistical data as requested
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Oversees the receipt of court funds and maintenance of accounting records and bank deposits, reconciling same
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Oversees the preparation of the monthly transmittal of court revenue from court sites, combining them for reporting to the County Treasurer, Department of State, Department of Treasury or other organizations. Reconciles and balances account records to monthly statements.
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Acts as a supervisor to Senior Clerks, including but not limited to training, process improvement and monitoring of site financial operations
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Oversees discipline in regards to all financial matters
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Back-up to Deputy District Court Administrator in personnel matters
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Provides or coordinates financial orientation and training of new employees and updates for existing employees.
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Participates in periodic planning and management meetings with the Court Administrator or Chief Judge, including but not limited to the formulation and improvement of the financial systems and processes of the Court.
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Provides project management and oversight to special projects, assignments, process improvement and operational areas as assigned or necessary, including the provision of reports.
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Cites fines and costs to be assessed as dictated by a set fine/cost schedule. Maintain, update and distribute fines and costs lists as needed.
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Issues writs, warrants, garnishments, and wage assignments on order of the court.
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Assists in the preparation and administration of the court's budget including but not limited to monitoring expenditures and preparing periodic budgetary reports; and, directs the processing of financial documents and the preparation of periodic and special reports as directed by the Court Administrator.
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May assign, direct or review the work of various specified staff as directed by the Court Administrator
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Acts as liaison between and represents the Court with various County departments
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Performs other related duties as assigned
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The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
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EMPLOYMENT QUALIFICIATIONS:
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Knowledge, Skills, and Abilities:
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Principles, practices, and procedures related to District Court programs and activities
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Applicable federal, state and local laws and regulations
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Principles and practices of employee oversight, guidance, coaching and support
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Research, data analysis and report preparation techniques
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State of Michigan's General Schedule #16, Records Retention and Disposal Schedule for Michigan Trial Courts
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Computer applications related to the work (Microsoft Word, Excel, Access, Outlook)
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Advanced financial recordkeeping practices
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Project management including setting priorities, coordinating multiple projects and meeting deadlines
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Discretion in regards to personnel and management issues
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Using independent judgment within established policy and procedural guidelines
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Maintaining accurate records and files
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Planning, coordinating and reviewing the work of others
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Interpreting, applying and explaining complex laws, policies and regulations
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Operating office equipment such as copiers, calculators, computer terminals, facsimile machines, typewriters, printers and postal meters
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Establishing and maintaining effective working relationships with those contacted in the course of the work
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Small group facilitation and work process improvement
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LICENSES AND CERTIFICATIONS
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Must possess either a valid operator's license or be able to work at any 14A court site
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Must meet qualifications to be a LEIN (Law Enforcement Information Network) operator
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May become a state certified Court Electronic Recorder or Operator (CER/CEO)
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PHYSICAL DEMANDS
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Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a computer monitor and hearing and speech sufficient to communicate in person or over the telephone.
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Must be able to bend, reach and lift up to twenty-five (25) pounds
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These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
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EDUCATION
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Possession of a Bachelor's degree or the equivalent; or, experience in court administration or management generally equivalent to a bachelor's degree
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Professional Development courses or equivalent training in financial management and applications, problem solving, conflict management, process improvement, project management, and effective communication
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EXPERIENCE
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Two (2) to three (3) years in financial/budget/accounting/manager duties in court operations or similar equivalent experience. MUNIS financial program experience preferred. Six (6) to twelve (12) month break-in period.
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This class description intends to identify the major duties and requirements of the job and should not be interpreted as all-inclusive. Incumbents may be requested to perform job-related duties other than those outlined above and may be required to specific job-related knowledge for successful job performance.
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FILING DEADLINE: 9/22/26
CONTROL NUMBER: 2608-2850-3056-0001
AN EQUAL OPPORTUNITY EMPLOYER
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